ELK RAPIDS LADIES GOLF LEAGUE BYLAWS
Voted July 12, 2017
I. NAME: Elk Rapids Ladies Golf League (ERLGL) — A 501-C3 organization.
The ERLGL objective is to function as a non-profit club that organizes the activities of a ten-week annual golf league for women at the Elk Rapids Golf Club.
The League will not exceed 72 members who have individual or family golf club memberships. Current League memberships are renewed as the designated officer receives individual dues. If annual League dues are not received by the designated due date, the member will not be eligible to participate in the current season. Annual dues may be changed by member vote at the August meeting. A member having three or more substitutes in a season is not eligible to qualify for a flight championship.
- New Members
The priority of new members is based on the date their golf club stock certificate was issued. In the event that two women received their stock certificates on the same date, the lower number on the stock certificate will determine the first new member.
A new League member must have a valid handicap from subbing the previous year or by turning in five dated, validated scorecards played at ERGL before May 15.
- Leave of Absence
A member with a bona fide reason may request a one-year leave of absence by notifying the President and the Substitute Coordinator as soon as possible. The one-year leave of absence will be allowed with the approval of the ERLGL officers. When the member returns, she will use the handicap she had upon leaving. If unable to return to play the following year, she shall relinquish her League membership. She may serve as a substitute. If she eventually desires to return to the League, her name will be placed anew on the new League member waiting list, and she will need to submit five score cards from
the ERGC to determine her handicap.
Substitutes must be stock members of the golf club. League players unable to play will forfeit their match, but must report in advance to the Substitute Coordinator that they will not be playing. The Substitute Coordinator will call substitute players to fill the open spots in the League for the day. The substitutes’ scores will not be used except for their own handicaps. Substitutes are not entitled to take part in “play of the day” prize events They may compete for chip-in and birdie prizes if desired.
Unless a sub is a permanent sub, she may establish a handicap while playing on league days. A permanent sub must have an established handicap or turn in five scores cards by her first date of play.
When a substitute golfer is needed to replace a member, who is on a one-year leave of absence, first consideration for the yearly sub will be given to members on the Stock Members’ Substitute List. Priority will be by the date of one’s stock certificate. This rule applies until May 15th. After that time, the stock member sub with the closest matching handicap to the member on leave will be asked first. Any person substituting for a member for the whole year will be eligible for all winnings and flight championship trophies. The League fee will be paid by the substitute and not by the member. A permanent substitute for a member on leave will pay League dues and be eligible for tournament play and the end of year winnings and flight championships
IV. NOMINATIONS AND ELECTIONS:
The League has four elected officers (President, Vice President, Secretary, and Treasurer). These four officers function as the governing board of the Elk Rapids Ladies Golf League.
Elections of officers shall take place annually at the August League meeting. Officer terms are ideally two years long, but this is not mandatory. All officers may accept another year of office with a vote of the majority present. If the President declines a second year, the Vice President automatically assumes the Presidency, and a new Vice President will be nominated and elected. All officers are elected each year by a majority vote of the membership.
The Vice President and two additional members chosen by her comprise the Nominating Committee. The Vice President creates a slate of nominations for new officers at the end of the respective two-year terms. Nominations may also come from the floor at the August meeting when elections are held.
V. DUTIES OF THE BOARD (THE FOUR ELECTED OFFICERS)
- Officer Meetings: Officers will meet each spring annually to confirm League membership, flights, and budget. This meeting will be prior to a second spring meeting of the officers and all of the appointed committee chairpersons. The officers will also meet annually each autumn to approve the annual membership letter and handle other general business of the League.
- President: The President will preside at all meetings, appoint committee chairpersons, and update the League roster annually. She will also establish the four flights according to the rank order of individual handicaps from the prior year provided by the scorekeepers. She will post the list of officers and committee chairpersons at the clubhouse prior to the beginning of League play.
In the event that the Vice-President, Secretary or Treasurer is unable to perform her duties, the President will assume those responsibilities or appoint a replacement as necessary.
The President will be an additional signer besides the Treasurer for the Elk Rapids Ladies Golf League checking account.
- Vice President: The Vice President will preside in the absence of the President. In addition, she will act as chairperson of the pairings committee, nominating committee, and league publicity (submitting articles and creating the luncheon sign-up sheet).
- Secretary: The Secretary will attend to general correspondence and record and read/distribute the minutes of all meetings. She will prepare the annual League membership letter for Board approval at the annual autumn Board meeting, and she will give a copy of that letter to the Club Board of Director’s secretary before January 1.
- Treasurer: The Treasurer will take charge of all funds and deposit them in the bank designated by the League. She will keep a record of all receipts and disbursements. She will present the budget to the membership at the meeting prior to the beginning of the season.
VI. LEAGUE MEETINGS:
The first member meeting of the season will be held at 7:00 p.m. on the evening before the first Wednesday of League play. Meetings in July and August will be held on the first Wednesday of each month after lunch the day of League play. If necessary the President may call special meetings of the board or of the membership.
The order of business at meetings will be:
the presentation and approval of minutes of the previous meeting,
the Treasurer’s report,
new business, and
VII. STANDING APPOINTED CHAIRPERSONS/COMMITTEES:
- Scorekeepers The flight scorekeepers will keep a record of handicap changes and league score results for each week for their respective flights.
Play between two members will be individual medalist using the following point system: Win = 2 points, Tie = 1 point each, and Loss = 0 points. A tie at the end of League play will be decided by a nine-hole playoff. Handicaps for League members and substitutes are determined using the five latest scores with a 90% factor and are updated weekly. Scorekeepers will provide the Annual Prize Chairperson(s) with information for prizes to be awarded at the annual banquet.
- Scoring Procedure League players unable to play will forfeit their match and earn zero points. They must report to the Substitute Coordinator that they will not be playing. Substitute’s scores will not be used except for their own handicaps.
Substitutes need not pay dues and are not entitled to take part in annual or play of the day prizes. They may compete for weekly birdies and chip-ins.
When League members are playing with a substitute the “playing” member’s points are decided by the following formula. A scorekeeper takes the absent player’s five- game average (on the handicap sheet), rounding up or down as appropriate, then adds four to the average and subtracts the absent member’s handicap. This is considered the absent player’s “would-be” net score. The playing member must have a net score lower than the absent player’s computed net score to win two points or an equal net score to win one point.
- Pairings Committee: The committee will be comprised of the Vice President, the Substitute Coordinator and the four scorekeepers. The committee is responsible for arranging pairings for weekly play.
- Substitute Coordinator: This person will find substitutes to fill the weekly vacancies, and she will maintain the handicaps for substitutes. Substitutes will be chosen on a rotating basis from the current list of available stock-member substitutes.
- Annual Prize Chairperson(s): These women establish the monetary awards and are responsible for any engraving for annual awards listed on League and Club plaques. The prizes for each flight that are awarded at the banquet include:
a] most points,
b] low gross,
c] low net,
d] low putts,
e] most improved,
f] most birdies, and
g] most chip-ins.
- Tournament Chairperson(s): These women plan the annual tournament and create the pairings for each flight. All tournament play is match play. If a match is tied at the end of nine holes, the winner will be determined by a sudden death playoff beginning at hole number one.
- Weekly Prize Chairperson(s): The chairperson establishes and posts a list of “Plays of the Day” for the ten days of league play at the beginning of the season. She awards prizes to the flight winners the week following the event. This chairperson also collects names of those competing and money for birdies and chip-ins each week and distributes the money to the winners that same day.
- Rules Chairperson: The U.S.G.A. Golf Rules will govern all rules of play except when local rules have been established that apply to particular situations. The chairperson makes final decisions on problems or questions arising in league play and helps educate new League members.
- Pre and Post Season Golf Chairperson(s): Pre-season golf starts the first Wednesday in May and ends when League play begins. Post-season golf starts the first Wednesday after League ends and lasts as long as possible until October 15, when the club closes. The respective chairperson establishes “the game of the day”, collects money from participants and distributes the money to the winners.
- Sunshine Chairperson: This person is in charge of handling all correspondence relative to illnesses and bereavements of members.
- Banquet Chairperson(s): The chairperson(s) will select a committee to help make decisions and execute the annual banquet at the end of League play. They will arrange the time, place, theme, and menu for the banquet. The Chairperson(s) will collect the money for dinner from attending members. The committee will be responsible for preparing the evening program.
- Charity Day Chairperson(s) The chairperson(s) will select a committee. An event will be held one Wednesday each year to learn about and raise money for a charity. The committee for the event will select a worthy, local charity to be the recipient of funds raised, and their selection will be subject to the approval of the ERLGL Board. The funds should be used to provide direct services to those in need in our local community.
- Fun Day Chairperson(s): The chairperson (s) will select a committee. Fun Day will follow the regular League season. The committee will together decide a theme and entertaining elements of a fun day scramble. They will be in charge of planning lunch and any special entertainment. A fee for lunch is usually charged to members.
- Email Newsletter Editor: This person is a computer literate person who maintains an email mailing list of all members and substitutes. She is able to notify the membership of any and all announcements necessary during the season, (and beyond the season if desired) and distribute documents as appropriate.
- Historian: The Historian will update the scrapbook and historical notebooks as appropriate.
VIII. LEAGUE LOCAL RULES OF PLAY
- Play will be individual medalist.
- It shall be the President’s decision to stop play for bad weather. The air horn will be blown three (3) times. All golfers will quit and go into the clubhouse to wait for instructions. Members should show up for play regardless of the weather.
- Out of bounds includes all out-of-bounds white stakes. On holes 4, 6, 7 and 8 if your tee shot goes out of bounds, hit a provisional ball. For any subsequent shots out of bounds, bring ball in two club lengths from where it crossed the boundary line and take a one- stroke penalty.
- If a player’s ball strikes a wire on hole #7, the player has the option to play another ball with no penalty. If desired, the player may repeat any drive that hits a wire, however, once a drive does NOT hit a wire it must be considered the ball in play.
- Winter rules apply. A ball, in your own fairway, may be moved no more than 6 inches and no closer to the hole, by hand or club.
IX. AMENDMENTS Alterations and amendments to these bylaws may be made by a majority vote of the membership at one of the three League meetings. Sending a proxy is permitted if a member must be absent. It should be signed by the absent league member and given to a League member of choice who will cast a vote for the absentee when a vote takes place.